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Administration Assistant

12 Month Maternity Leave Cover 

37.5 hours per week, Monday to Friday 9am to 5pm

Salary dependant on the candidate


The Ideal Candidate:

Will easily fit into our small family run student Lettings agency and be a great personality match for Lincoln Digs!

The role is full time, but we may also consider two part time applicants, including students wishing to work along-side their studies.


Essential Skills:

Hard working

Strong administrative and organisational skills

Excellent customer service skills

Experience in either an administration or Lettings role

Desirable Skills:

Knowledge of letting software

Knowledge of using Microsoft and Apple software packages

A driving licence would be preferred but is not essential


Reporting to the Office Manager and Lettings Manager your responsibilities:

General office administration as instructed by management

Receive and reply to all incoming maintenance reports

Send rent reminders and overdue notices throughout the year

Reply to general enquiries from landlords and tenants

Provide cover for the front desk as required

Create content and maintain social media steams

Liaise with external organisation such as the Council, University, Lincolnshire Fire and Rescue over a variety of issues

Scheduling appointments and sending tenant notifications inline with notification guidelines

Reporting maintenance issues to our contractors and landlords and scheduling external and internal teams

Preparing quotations and invoices and to send to our Landlords

Generate invoices and bill for completed jobs by our in-house maintenance team

Maintaining property and tenant files

Maintaining, preparing and booking property certifications in line with compliance regulations

Completing tenancy agreements during our lettings period and serving legally required documents

Any scanning / filing or typing support to the Lettings or Office Manager

This is not an exclusive list of responsibilities any other task reasonably requested of you will need be completed in a timely manner


How To Apply:

Please email you CV and covering letter to our Office Manager, Claire at